We are looking for a detail-oriented, confident, and client-savvy Billing Coordinator to own our entire revenue cycle — from invoice creation through payment collection. This is not a passive billing-and-sending role. You will be the person who proactively educates clients on how our billing works, sets expectations before big events, follows up consistently to keep accounts current, and keeps our attorneys focused on legal work instead of financial logistics.
About the Firm
Alexandra Geczi PLLC is a Dallas-based family law firm dedicated to helping women navigate divorce and family law matters with clarity, confidence, and a team that genuinely cares. We are a growing firm with a strong culture, a high-performing team, and a commitment to treating every client — and every team member — with respect. We move fast, we do things right, and we take pride in a billing and collections process that is transparent, proactive, and client-centered.
What You’ll Own
- Run the weekly billing cycle from start to finish — create invoices, manage team review, send with client case update summaries
- Make proactive orientation calls to every new client before their first invoice to explain how our billing works
- Place pre-event calls before hearings, depositions, and mediation to set financial expectations
- Follow up with clients on outstanding balances and replenishments — consistently, professionally, and with genuine care
- Build and monitor payment plans for clients who need them
- Coordinate with our accountant on trust accounting and fund transfers
- Deliver a weekly billing report to the managing attorney with metrics, AR status, and follow-up plans
- Own the case closure billing audit — nothing falls through the cracks when a file closes
What We’re Looking For
- Experience in legal billing, medical billing, or accounts receivable — you’ve done this work and you’re good at it
- Comfortable making direct phone calls about money — you’re empathetic, but you follow through
- Highly organized with a strong sense of deadlines — weekly billing cycles don’t move
- Clio Manage experience preferred; proficiency with any legal billing software required
- Microsoft 365 (Outlook, Excel, Teams)
- Excellent written and verbal communication
- Remote-ready: self-directed, communicative, and able to manage your own schedule within core hours
Compensation & Schedule
$23–$27/hr based on experience, 20-30 hrs/week. Performance bonuses tied to realization rate and collections growth — the better the firm does, the more you earn. Core hours Monday through Friday within business hours; weekly billing cycle runs Monday through Wednesday. This role has a clear path to full-time as the firm grows.
How to Apply
Send your resume and a brief note (3–5 sentences) explaining your billing background and what draws you to this role to careers@ familylawdfw.com with the subject line: First Last Name, Billing Coordinator. Applications without the subject line will not be reviewed. We will ask finalists to complete a short personality and skills assessment as part of our standard hiring process. If the results indicate a good fit, then you will be invited to a formal interview.